There probably aren’t many executives, whether from areas of sales, management, or others, who can’t identify with the monthly ritual of filling out expenses. Making matters worse is the problem of not only accounting for all of your expenditures, but having all of the appropriate documentation for being able to get reimbursement for those costs. Fortunately, these headaches are now a thing of the past, thanks to Expensebot.
With Expensebot, the entire business expense management process can be digitized and automated, from receipts to reimbursements. It’s like having a tiny personal accountant in your phone to take care of the chore of keeping your expenses in good–and complete–order and submitting them for repayment.
Expensebot Process
Once you download the Expensebot app onto your mobile device, you have literally everything you need to complete your expense reporting process from start to finish, right in the palm of your hand.
The process is incredibly simple and straightforward. Just take a picture of a receipt with your device and upload it to your Expensebot app. Once the receipt is in the system, it’s integrated with your bank and credit card accounts, categorized by type, and can even be associated with specific contracts or projects. At the end of the accounting period, this data can be downloaded into reports that can be submitted directly into Expensebot’s approval workflow. If further number crunching is desired or if you need to integrate the information with other data, the reports are compatible with most third party accounting software.
It Does Approvals Too!
If your company has a multi-tiered approval process for expenses, Expensebot’s workflow management feature can help streamline things and improve accuracy and transparency. If a submission or reimbursement is overdue, the app’s tracking system makes it easy to look up where the issue is. Expensebot can also flag expense reports that have exceeded a predetermined spending limit or contain a prohibited type of expense.
Data Integration
With Expensebot, accounting for expenses has never been easier or better. Their handy app eliminates the drama of hunting down receipts at the end of the month, assembling expense reports, and submitting them for reimbursement. Expensebot also lets you analyze your expenses through a flexible report database so you can slice and dice the data to gain insight into the financial heartbeat of your business.
Expensebot allows you to fully integrate your cost accounting processes with every system within your operations. You can not only provide your accounting department with a full report of your expenses, but also seamlessly integrate your expenses with every other aspect of your firm without the added work that is traditionally required. With Expensebot, management can receive a report of your expenses to analyze with sales, as well as your accounting department who can classify your expenses among projects and contracts as well as reimbursement.
Safe and Secure
Your accounting information is highly sensitive. We get that. And that’s why at Expensebot will work to assure you that all of the data that you have is secure. You can rest assured that your data is completely safe and vetted by only reputable third-parties like Intuit.
If your firm receives expense reports on a monthly basis, odds are that each report costs you an hour or more time every time one is turned in. After all, each form must be audited and verified before it can be reimbursed, and that doesn’t count the time and money it costs your firm to further use the data. With Expensebot, all of this time and effort is literally eliminated as every step of the expense accounting process is fully automated.
After the introductory 14 day free trial, you are only charged $9 per month per user for the service. There are no contracts or setup and development costs, so you can get up and running without any hassles or cancel whenever you like. If you have a larger business with over 100 employees, you might even be able to get some flexibility in the pricing. At the end of the day, given the features and benefits of the service and its pricing, Expensebot doesn’t cost, it pays.
